2026 Forms & Deadlines

February 15th – Team Registrations due

• Team Registration Form & $1300 Tournament Fee due – for Full tournament registration ($1100 for Division III Direct registration)
• Why so early? The number of teams are used to calculate the number of games needed, fields, umpires schedule, etc. – the reservations for which are placed in mid-Feb.

 

ASAP – Families arrange lodging to maximize available options

• Participating families should reserve tournament week lodging in Polk County, FL, as early as possible

 

March 15th – Team Program submissions due

• Team Roster Page Due (Doc) – 1 per team; send as Word doc via email
  • layout is standardized (must include ALL players who MAY participate in the tournament, up to 18, with up to 3 alternates)
• Player Registration Form & $95 Player Fees due – per player. Payment on form via Paypal OR paid by team via check/Paypal
• Senior Photo/Bio Page due (Sample Senior Page) – per team; send via email – other than title, layout is flexible to team preferences

 

April 15th – Final roster reductions & housing details due

• Any removals from the Team Roster are due via email
• Refunds will be issued to any players withdrawn by this date who are not replaced by an alternate
• Team Housing Report Due – 1 per team; send via email

 

April 26th – Tournament start

• HWSA tournament kicks off with coaches’ meeting 7p et the last Sunday of April
  • In this meeting, any alternates needed are activated, with an active roster removal for each
• Opening ceremony 9a the following morning on Monday (players/coaches arrive 8:30a)
• Full tournament schedule is available here